How to Set Up a Corporate Parking Benefit for Your Company

Setting up a corporate parking benefit used to mean negotiating multi-year contracts, meeting minimum spend requirements, and sitting through sales calls. That's not how most modern programs work anymore.

If your employees travel through LAX for work, you can offer them a parking discount in about five minutes — no contract, no minimum usage, no cost to the company. This guide walks through exactly how to do it, what questions HR managers typically ask, and what to expect once the program is live.

Why Corporate Parking Benefits Matter More Than You'd Think

Parking is one of those business expenses nobody talks about but everyone pays for. The posted rate at LAX terminal garages is $60 per day. Even 'cheap' off-site lots run $25-$30 daily. For an employee flying twice a quarter, that's $500-$1,500 a year in parking alone — reimbursed through expense reports or absorbed as a personal cost.

Multiply that across a company of 100 traveling employees and you're looking at $50,000+ in annual parking spend running through your T&E budget. Reimbursement adds administrative overhead. Expense disputes eat manager time. And employees either tolerate the hassle or quietly resent paying out of pocket.

A corporate parking benefit solves this without adding a line item to your benefits spend. Done right, it:

• Reduces T&E reimbursement volume (lower per-trip costs flow through)
• Eliminates one small-but-persistent employee complaint
• Signals that the company pays attention to the real friction of business travel
• Costs the company nothing to set up or maintain

That last point is the one most HR managers assume can't be true.

The 5-Step Setup Process

Here's what the actual setup looks like at Quik Park Business VIP. The whole thing takes less than ten minutes.

Step 1: Sign Up for a Corporate Account

Go to quikparkbusinessvip.com/corporate and fill out the signup form. The required fields are: corporation name, contact name, contact email, city and state, and number of employees (approximate is fine).

That's it. No credit card, no business verification documents, no contract.

Step 2: Receive Your Corporate Code

You'll get a unique corporate code assigned to your company — usually something short and memorable like your company's initials. This code is tied to your organization and never expires.

Any employee who uses this code at checkout gets the corporate rate automatically applied.

Step 3: Distribute the Code Internally

This is where most programs succeed or fail. Signing up is easy. Getting your team to actually use it takes a tiny bit of internal communication.

The most effective rollout approaches:

• Add it to your benefits documentation. A one-line entry under 'Employee Perks' or 'Travel Resources' catches new hires during onboarding.
• Send a one-time announcement email. A short team-wide note explaining the benefit, the code, and how to use it. We can provide a template.
• Include it in travel booking instructions. If your team uses a corporate travel platform, add parking as a step in the booking checklist.
• Pin it in your team chat. A quick Slack or Teams post with the code and a link.

The companies in our program with the highest utilization do all four. The ones with the lowest usage sign up, send a single email, and never mention it again.

Step 4: Employees Book Using the Code

When an employee books LAX parking at quikparkbusinessvip.com, they enter the corporate code at checkout. The system automatically applies the discounted rate — currently $16.95/day compared to $25-$30 posted and $60+ at the terminal garage.

That's it. There's no account creation requirement for individual employees, no verification against a company roster, no monthly billing to reconcile. Each employee pays with their own card (or company card) and expenses it normally — just at a dramatically lower rate.

Step 5: Monitor Usage (Optional)

If you want to track how the program is performing, we can provide quarterly reports showing total bookings tied to your code, total employee savings, and utilization trends. This is useful if you're justifying the benefit internally or want to understand which teams are using it most.

Most companies never ask for this. The program runs in the background and generates savings regardless.

Common Questions HR Managers Ask

Is there really no cost?

No cost to the company. Employees pay directly for their own bookings — just at a corporate rate instead of the standard rate. The program is free to set up and free to maintain. There are no monthly fees, administrative charges, or minimum usage requirements.

What's the catch?

The honest answer: we benefit from the predictable volume of corporate accounts. Companies that distribute the code internally bring us consistent, reliable business across many employees. That volume is more valuable to us than charging each company a setup fee.

What if we're already using a different parking vendor?

Many companies run corporate codes with multiple vendors. There's no exclusivity requirement. If your preferred parking location is elsewhere, nothing changes. If LAX is relevant for your team, adding our code expands options rather than replacing anything.

How do we know employees will actually use it?

They will — if you communicate it well. Our highest-utilization accounts are organizations like Cal State Northridge, UCI, and various LA-area government agencies where benefits teams actively promote the code through intranets, benefits portals, and new hire orientation. Our lowest-utilization accounts are companies that signed up and never told anyone.

Internal promotion drives everything. We can provide ready-made assets to make distribution easier.

What about tax implications?

For most companies, this is a non-event. Because employees pay for their own parking (just at a discounted rate), the discount doesn't create a reportable benefit for the employee or the company. It functions the same as any other employee discount program.

For employer-paid parking programs or qualified transportation fringe benefits under IRS section 132(f), different rules apply. If your company already handles qualified transportation benefits, your tax team will know how to handle this. If you're just offering access to a discount, there's typically nothing to report.

Who at our company should own this benefit?

Usually the person who already manages employee perks, benefits, or office operations. Common owners include HR Benefits Managers, Office Managers, Executive Assistants to traveling executives, and Travel Coordinators at larger companies.

The ownership requirement is minimal — mostly just posting about the benefit once a quarter and answering occasional questions.

What Separates Programs That Work From Programs That Don't

We've run over 2,700 corporate accounts for nearly a decade. Patterns show up quickly.

Programs that work tend to:

• Treat the code as part of standard employee onboarding
• Mention it in travel-related internal communications 2-4 times per year
• Include it in a visible benefits portal or intranet page
• Have at least one person at the company who champions it

Programs that fail tend to:

• Sign up during a benefits review, then never promote it
• Rely on employees 'discovering' the benefit organically
• Bury it in a long list of perks nobody reads
• Lose track of it when the original signup contact leaves the company

The difference isn't the quality of the program. It's whether anyone at the company treats it as real.

Getting Started

Setting up your company's corporate parking account takes about five minutes. We'll send your code and some simple distribution materials you can share with your team.

Over 2,700 organizations use Quik Park corporate accounts for LAX travel — from universities and hospitals to law firms, tech companies, and government agencies. If your team flies through LAX for work, there's no reason to leave the discount on the table.

Set up your free corporate account →

Questions? Reach out to info@quikparkbusinessvip.com. We'll help you get the program rolling and make sure your team actually uses it.